AI, Time and Wellbeing: Making Space for What Matters

I recently spent part of my Saturday morning at the first session of AI Advantage for Professionals, a free online masterclass hosted by She Loves Data.

People from more than 50 countries made time to learn together at the first session of AI Advantage for Professionals.

Nickey Khemchandani took us from one-off prompts to a more useful question: What context does AI need to give us an answer we can actually work with?

For those of us working in people-focused roles, reducing routine admin can create more space for the work that actually needs our attention.

And that matters for wellbeing.

When our working days are constantly filled with emails, documents, research, planning and repetitive tasks, it is easy for our mental energy to disappear into the background noise.

AI will not solve every workplace pressure. But used thoughtfully, it can take care of some of the repetitive work and give us a little time back.

There are three online Saturday sessions left in the series:

• 10 October

• 31 October

• 14 November

The next sessions will move from creating an assistant to building automations, spotting AI risks and showcasing what participants have made. If you missed yesterday, you can still learn more and register.

Why I think this matters

Working in events and other people-focused roles often means managing competing priorities, tight deadlines and a lot of moving parts.

There is always another email.

Another document.

Another spreadsheet.

Another meeting.

Another thing that needs organising.

This is where I think AI can be useful.

Not as a replacement for people. Not as a shortcut for professional judgement. And certainly not as something we should blindly trust.

Instead, think of it as another tool in the toolbox.

Generative tools such as ChatGPT, Claude, Microsoft Copilot, Google Gemini and Perplexity offer free or accessible options that can help with writing, research, organisation and everyday admin.

The important part is how we use them.

Three simple rules

1. Always check the output.

AI makes mistakes. Review, edit and fact-check anything before you send or publish it.

2. Protect sensitive information.

Do not put personal details, confidential business information, private client information or financial data into public AI tools.

3. Treat AI outputs as drafts.

Your experience, judgement and voice still matter. AI can give you a starting point, but you decide what stays.

1. Writing and Drafting

Starting with a blank page can take far longer than it should.

AI can help you create a first draft that you can then shape in your own voice.

You could use it to:

• Draft professional emails

• Create event communications

• Outline proposals

• Draft newsletters and website copy

• Create meeting agendas

• Develop social media content

• Turn rough notes into a structured document

Example prompt:

"Draft a warm, professional email to attendees following a corporate wellbeing event. Keep it under 200 words and make it sound human and welcoming."

Useful tools: ChatGPT, Claude, Microsoft Copilot.

2. Research and Information Gathering

AI can speed up the early stages of research and help you understand a subject before going deeper.

You could use it to:

• Research a new topic

• Compare potential suppliers

• Understand unfamiliar terminology

• Prepare for a meeting

• Identify questions you need to ask

• Summarise background information

Example prompt:

"Give me a concise overview of current workplace wellbeing trends in the UAE. Separate established trends from emerging ones and provide reliable sources for further research."

Useful tools: Perplexity, Google Gemini, ChatGPT.

3. Summarising and Explaining Complex Information

We all receive information that is longer or more complicated than we have time to process immediately.

AI can help turn it into something easier to work with.

You could use it to:

• Turn meeting notes into action points

• Summarise reports

• Extract key decisions from documents

• Explain unfamiliar terminology

• Turn lengthy information into a short briefing

• Adapt information for different audiences

Example prompt:

"Summarise this report into five clear points. Highlight the key findings, actions and anything that requires a decision."

Useful tools: ChatGPT, Claude, Microsoft Copilot.

4. Planning and Project Organisation

This is an area where I can see real value for event professionals.

AI can help you take a large project and break it into manageable pieces.

You could use it to:

• Build event timelines

• Create planning checklists

• Structure project plans

• Develop run sheets

• Create supplier checklists

• Build communication schedules

• Identify potential gaps in your planning

Example prompt:

"Create a detailed planning checklist for a corporate wellbeing event taking place in three months. Include venue, speakers, suppliers, delegate communications, registration, production, onsite delivery and post-event follow-up."

Useful tools: ChatGPT, Claude.

5. Editing and Refining Existing Work

Sometimes you do not need AI to create something.

You simply need another pair of eyes.

AI can help you:

• Proofread documents

• Make writing clearer

• Shorten lengthy copy

• Adapt content for different audiences

• Turn a long document into a concise summary

• Check whether your message is easy to understand

Example prompt:

"Shorten this event update while keeping the important information. Make it clear, professional and warm. Use British English."

Useful tools: ChatGPT, Claude, Google Gemini.

6. Creating Reusable Templates

One of the simplest ways to save time is to stop starting from scratch.

Once you have created something that works, turn it into a template.

You could create:

• Event planning templates

• Meeting agendas

• Supplier comparison sheets

• Event briefing documents

• Post-event feedback forms

• Project checklists

• Communication templates

• Standard operating procedures

Example prompt:

"Create a simple post-event feedback form for delegates attending a corporate wellbeing event. Include questions about registration, venue, content, speakers and overall experience."

Useful tools: ChatGPT, Claude.

Practical Steps to Get Started

You do not need to change everything at once.

Pick one task this week.

Choose something repetitive, such as drafting an email, creating an agenda or organising your notes.

Give the tool clear instructions.

Tell it who the audience is, what you need, the tone you want, the format and the word count.

The better the brief, the better the starting point.

Keep the prompts that work.

If you find a prompt that saves you time, keep it.

Build your own little library of useful prompts and templates that you can return to.

The bigger picture

For me, the most interesting part of AI is not simply productivity.

It is what we do with the time we get back.

If a tool can save 30 minutes on an admin task, that does not automatically mean we should fill those 30 minutes with another task.

Perhaps we use some of that time to think.

To plan properly.

To have a better conversation.

To be more present at an event.

Or simply to step away from the screen for a while.

Technology should support people, not leave us feeling that we have to work faster and faster.

For anyone working in events, wellness or other people-focused environments, that feels like an important conversation.

Work smarter, yes. But protect your energy too.